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Attendance module

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  • The attendance module integrated into MyGSI allows users to manage their daily time registrations and view work activities in real-time. This guide will walk you through using the attendance tracking features directly from your personal dashboard.

    System Access

    Step 1: MyGSI Dashboard Overview

    Once logged in, you'll see the MyGSI dashboard with various information panels. For attendance management, the main panels are:

    • Daily Activity Panel - shows your clock records and activities for the current day
    • Weekly Hours Panel - displays a summary of hours worked during the week
    • Client Activities Weekly Panel - time distribution across various projects/clients

    Clock In

    Step 3: Start Your Work Day

    1. At the top of the screen, locate the CLOCK IN button
    2. Click the CLOCK IN button
    3. The system will automatically record the current time as your entry time
    4. A timer will start counting your worked time
    5. The button will change to CLOCK OUT to indicate you're currently at work

    Step 4: Select Work Arrangement (Optional)

    When clocking in, you may need to specify your work arrangement:

    • ON-SITE - Click this button if you're working at the office
    • REMOTE - Select for remote work/smart working
    • OFF-SITE - Choose if you're working at a client location or other site

    During the Work Day

    Step 5: Monitor Worked Time

    In the Daily Activity Panel you can view in real-time:

    • Clock in time - the time you clocked in
    • Active timer - the elapsed time counter
    • Total hours - total hours worked so far

    Step 6: Manage Breaks (If Applicable)

    If your time shift includes breaks:

    1. You can register a break by clicking the PAUSE button (if available)
    2. The timer will pause during the break
    3. Click RESUME to continue counting worked time

    Clock Out

    Step 7: End Your Work Day

    1. At the end of your work day, click the CLOCK OUT button at the top
    2. The system will record the current time as your exit time
    3. The timer will stop
    4. In the Daily Activity Panel you'll see:
      • Complete clock in time
      • Complete clock out time
      • Total hours worked for the day

    View Attendance Records

    Step 8: Check the Daily Activity Panel

    In the dedicated panel on the MyGSI dashboard you can see:

    Clock In/Outs Section:

    • Clock in - recorded entry time
    • Clock out - exit time (when available)
    • Notes - any added annotations
    • Total hours - total presence duration

    Staff Activities Section:

    • Client activities - projects or activities you worked on
    • Client activity task - specific task detail
    • Dedicated hours - time allocated for each activity

    Step 9: Check Weekly Summary

    1. Consult the Weekly Hours Panel to see the bar chart with daily hours
    2. Turquoise bars indicate standard working hours
    3. Blue bars (if present) indicate overtime
    4. The reference period is shown above the chart (e.g., "Sep 15 - Sep 21")

    Anomaly Management

    Step 10: Identify and Resolve Anomalies

    If you forget to clock in/out or there are discrepancies:

    1. The system will show a warning icon (orange exclamation point) next to the record
    2. Contact your manager or HR office for correction
    3. Common anomalies include:
      • Missing clock in
      • Missing clock out
      • Times not conforming to your time shift

    Additional Features

    Manual Registration (If Authorized)

    If you forget to clock, you might be able to manually enter a time record:

    1. Access Staff → Clock In/Out Records from the main menu
    2. Click the "+" button to add a new record
    3. Select the date and enter clock in and out times
    4. Choose the appropriate work arrangement
    5. Click CREATE to save

    View Active Clock Ins

    To see who is currently at work in your team:

    1. Access Staff → Active Clock In from the menu
    2. You'll see the list of all colleagues with active clock in
    3. You can see each person's entry time and work location

    Tips and Best Practices

    • Punctuality: Always clock in when you arrive and clock out when you leave
    • Daily verification: Check the Daily Activity Panel to ensure your time records are correct
    • Timely resolution: If you notice anomalies, report them immediately to your manager
    • Work arrangement: Remember to select the correct mode (on-site/remote/off-site)
    • Compatible browsers: Use updated Chrome, Firefox or Edge for the best experience