Menu

Assign individual timezone

  • This guide explains how to configure timezone settings for individual employees, essential for accurate attendance management in multi-location companies or with internationally traveling staff.

    When to Configure Individual Timezone

    • Employees working in locations with different timezones from headquarters
    • Staff with frequent international travel
    • Globally distributed teams
    • Consultants operating in different countries
    • International branch management

    Prerequisites

    1. Employee must be registered in Organization → Individuals
    2. Company must have configured its default timezone
    3. You must have permissions to modify employee data

    Navigate to Employee Profile

    1. From main menu, go to Organization → Individuals
    2. Find the employee in the table
    3. Click the pencil icon to open the profile
    4. Stay in the General tab
    5. Scroll to the Employment Information section

    Timezone Configuration Options

    Option 1: Use Company Timezone (Default)

    This is the standard setting for most employees.

    1. Ensure the "Use Company Timezone" checkbox is selected
    2. The Timezone field will be disabled and automatically show the company's timezone
    3. Employee will inherit all company timezone changes
    4. Click SAVE to confirm

    Advantages:

    • Centralized management
    • Automatic updates if company timezone changes
    • No individual maintenance required

    Option 2: Set Specific Timezone

    For employees operating in different timezones from headquarters.

    1. Uncheck the "Use Company Timezone" checkbox
    2. The Timezone field will become active
    3. Click the Timezone dropdown menu
    4. Select the appropriate timezone from the list:
      • Timezones are organized by continent/city (e.g., Europe/Rome, America/New_York)
      • Shows UTC offset (e.g., UTC+01:00)
      • Includes major reference cities
    5. Verify the correct selection
    6. Click SAVE to apply

    Important Notes:

    • Individual timezone takes priority over company timezone
    • Affects all attendance calculations
    • Determines reference time for clock-ins and activities