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Absence Management

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    Submitting a new absence request

    To submit a new absence request, follow these steps:

    1. Log in to the GSI2 system – Use your credentials to log in and go to the main menu.
    2. Navigate to Staff → Absences – From the main menu, select the Staff section, then click on Absences.
    3. Click the “+” button – You will find the button at the top right of the page to add a new request.
    4. Fill out the request form – A panel will open where you need to complete the following fields:
      • Employee: This field will be pre-filled with your name (you can only request absences for yourself).
      • Type: Leave set to “Absence Request”
      • Absence Type: Select the appropriate type from the dropdown menu:
        • VACATION (7004): Annual leave
        • ROL (7051): ROL leave
        • SICKNESS: Sick leave
        • PAID LEAVE: Paid leave
        • UNPAID LEAVE: Unpaid leave
      • Absence Duration Type:
        • One day: Full-day absence
        • Multiple days: Consecutive days absence
        • Partial day: Absence for a few hours
      • Dates and Times:
        • One day: Select only the date from the calendar
        • Multiple days: Select “From date” and “To date”
        • Partial day: Select the date and specify “From time” and “To time”
      • Attachments (optional): Attach any supporting documents (medical certificates, special permissions) by clicking Choose File
    5. Save the request – Click SAVE to submit your request.
    6. After submission
      • The request will appear in the list with the status “Requested”
      • You will receive a notification when your manager approves or rejects the request
      • You can monitor the status from the MyGSI dashboard or the Absences section.

    Delete an absence request

    To cancel a request that has not yet been approved, follow these steps:

    1. In the absences table, find the request you want to delete
    2. Next to the request, click the "Update" button
    3. A confirmation window will appear; click "Cancel" button, near "Actions" label.