Menu

Manage Staff Travel Time types

  • The Travel Time Types table manages classifications for employee travel time and associated costs. These classifications enable accurate tracking of travel expenses, compliance with regional labor laws, and proper compensation for work-related travel across different jurisdictions.

    Purpose

    Travel Time Types are used in the Staff module's reimbursements section to track and categorize different types of work-related travel, determining whether travel time is paid or unpaid, and setting cost limits where applicable.

    Access Location

    1. Navigate to General Tables in the main menu
    2. Select Staff section
    3. Choose Travel Time Types

    Table Structure

    Field Description Required
    Type Name The name of the travel time type Yes
    Description Free text description of the travel time type Optional
    Country Country to which this type applies Yes
    Country Region Specific region or state (if applicable) Optional
    Cost Limit Maximum amount for this travel cost type Optional

    Common Travel Time Types

    • Paid Travel Time: Ordinary working travel time, compensated as regular work hours
    • Unpaid Travel Time: Non-working travel time, not compensated
    • Business Travel: Travel for business purposes with specific reimbursement rules
    • Commute Time: Regular travel between home and work location
    • Client Site Travel: Travel to client locations

    Creating a New Travel Time Type

    1. Click the Add New button
    2. Fill in the required fields:
      • Type Name: Enter a descriptive name
      • Description: Add detailed description
      • Country: Select applicable country
    3. Optional fields:
      • Country Region: Select specific region/state
      • Cost Limit: Set maximum reimbursement amount
    4. Click Save to create the type

    Regional Considerations

    Example: Swiss Confederation

    Region Type Cost Limit
    Tessin Kanton Paid Travel Time CHF 50/day
    Zurich Business Travel CHF 100/day

    Editing Travel Time Types

    1. Locate the travel time type in the table
    2. Click on the row to view details
    3. Click the Edit button
    4. Modify necessary fields
    5. Click Save to apply changes

    Deleting Travel Time Types

    WARNING: Ensure no active travel records use this type before deletion.

    1. Find the travel time type to delete
    2. Click the Delete button
    3. Confirm deletion when prompted

    Cost Limit Management

    Setting Cost Limits

    • Define maximum reimbursable amounts
    • Set limits per day, trip, or month
    • Configure different limits by region

    Cost Limit Enforcement

    • System validates expenses against limits
    • Alerts for exceeding limits
    • Approval workflow for exceptions