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Calendar

  • The Calendar section of the Staff module provides a comprehensive graphical representation of each employee's working month. This view allows managers and HR personnel to quickly visualize staff attendance, absences, and activities in an intuitive calendar format.

    Key features:

    • Monthly view with clock in/out times for each day
    • Visual indicators for holidays, absences, and company closures
    • Quick access to daily details via click interaction
    • Monthly total summary with complete statistics

    Navigation and Interface

    Employee and Period Selection

    At the top of the calendar:

    • Employee selector: Dropdown menu to choose the employee to view (e.g., "Wesley Anderson (GSI-10-2023-083)")
    • Month navigation: Selector for month and year (e.g., "May 2025")
    • TOTAL SUMMARY button: Quick access to complete monthly summary

    Calendar View

    The monthly calendar displays for each working day:

    • Clock in time: Indicated with clock icon at the top (e.g., 08:02)
    • Clock out time: Indicated with person icon at the bottom (e.g., 08:02)
    • Special indicators:
      • Light green background: National holidays
      • Light blue background: Selected day or days with special events
      • House icon: Company closure
      • Palm tree icon: Employee vacation
      • Cloud icon: Absence or leave

  • Clock in/outs and Staff Activities of the day

    Clicking on a specific day in the calendar opens a modal window with complete day details, organized in tabs:

    1. Clock In/Out Records

    Shows all time stamps for the day with:

    • Clock in date and time: Complete entry timestamp
    • Clock out date and time: Complete exit timestamp
    • Total: Total duration of the work period

    Display example:

    • Clock In: 05/05/2025 08:33 - Clock Out: 05/05/2025 12:33 - Total: 04:00:00
    • Clock In: 05/05/2025 13:33 - Clock Out: 05/05/2025 17:35 - Total: 04:02:00

    2. Staff Activities

    Lists activities performed during the day with:

    • Overtime status: Indicates if the activity was performed during overtime
    • Date: Activity date
    • Duration: Time spent on the activity
    • Time from: Activity start time
    • Time to: Activity end time
    • Status badge: "Approved" for validated activities
    Screenshots

  • Absences of the day

    The ABSENCES modal window shows absence details with:

    • Date: Day of absence
    • Absence type: Category (e.g., FERIE - Vacation)
    • Absence duration type: Full day or partial
    • Status: Approved, Pending, Rejected
    Screenshots

  • Total Monthly Summary

    Clicking the TOTAL SUMMARY button provides access to a comprehensive view that includes:

    Employee Information

    • First and last name
    • Identification code (GSI)

    Monthly Statistics

    • Clock In/Outs (hours): Total clocked hours (e.g., 152.47 h)
    • Clock In/Outs (days): Days worked (e.g., 19)
    • Staff activities (hours): Recorded activity hours
    • Staff activities (days): Days with activities
    • Overtimes (hours): Overtime work hours (e.g., -65.70 h if negative indicates missing hours)
    • Billable absences (hours): Paid absence hours
    • Unbillable absences (hours): Unpaid absence hours (e.g., 26.48 h)
    • Billable holidays (hours) used/total: Ratio of holidays used
    • Unbillable holidays (hours) used/total: Unpaid holidays
    • Absences availabilities (balance/max balance hours): Available absence hours balance (e.g., "Limited absence test: 3.33 h/10.00 h")
    Screenshots